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Introducing Pilera\’s new partnership with RFP Plus!

HOA RFP

Greetings!  Pilera is thrilled to announce a new partnership with RFP Plus, a collaborative request for proposal software that helps community managers and board members streamline their RFPs! 

RFP Plus centralizes all of your request for proposal activities, communications with vendors, and documents in one place, making data retention simple.  Our main aim with this new partnership is to empower your team to save time, build stronger vendor relationships, and get the best bids possible for your communities. 

How RFP Plus can simplify your HOA RFP process

RFP Plus can help to simplify your HOA RFP process in many ways, including organizing your RFPs, better communicating with vendors, and storing important vendor data. Read on to learn how.

Streamline RFPs from vendor invitations to awarding a contract

RFP Plus streamlines your entire request for proposal process from inviting a vendor to participate in an RFP to awarding a contract.  Through RFP Plus, you can automate RFP creation, communicate with vendors, and evaluate vendor responses through reports.

Organize all your HOA RFP activities in one place

Keeping data related to your RFP activities organized can be challenging for many communities.  If your team currently uses different tools such as emails, spreadsheets, forms, and even traditional paper and pen methods to track RFP efforts, an online HOA RFP system can improve workflow significantly. 

RFP Plus helps you to keep all activities related to your community in one place, including communications, responses, documents, vendor information, and license expirations.  A central place to organize all of your HOA’s RFP activities also improves visibility, which means that each team member can stay informed.

Communicate with vendors & track responses

Keeping your vendors and staff informed through each stage of the RFP process can help to make it a good experience for everyone involved. That’s why communication is at the center of RFP Plus’s collaborative platform.  Through RFP Plus, you can send automated email notifications to vendors when starting an RFP and when you have an update to share with vendors.  Additionally, RFP Plus tracks email responses from your vendors and staff within a  central message inbox and in the RFP itself.  Vendors can also communicate back with you without ever needing to log in.

Build stronger vendor relationships

Building a strong relationship with your vendors can help your HOA to get the best services, manage costs more effectively, and reduce risk. Through RFP Plus, your team can manage vendor information easily, communicate with vendors, and keep track of important conversations.  Here are some ways in which RFP Plus’ vendor management feature will make your RFP process simpler:

  • Vendor response tracking – Any time a vendor responds to your RFP, it will be tracked automatically in RFP Plus, eliminating the need to search your email for a response.  
  • License Expiration Notifications – You can track license and insurance expirations in the vendor database and RFP Plus will automatically send a notification to managers and vendors.  
  • Accepted/rejected vendor bids – The comprehensive dashboard in RFP Plus enables you to filter through your RFPs to find vendors and bids that you accepted or rejected earlier.

What type of bid projects can you manage with RFP Plus?

  • General Maintenance
  • IT & Technology
  • Landscaping
  • Painting
  • Paving
  • Plowing
  • Plumbing
  • Roofing
  • Security
  • Telecommunications

How to get started with RFP Plus

For Pilera customers

If you are already a Pilera customer, the great news is that you can get a free trial of RFP Plus from now until the end of June.  Pilera is offering a single sign-on (SSO) with RFP Plus, which lets you access the request for proposal software directly within our platform.

Not a Pilera customer yet? Learn how to get access to RFP Plus!

If you are not yet a customer of Pilera and would like to learn more about RFP Plus, you can schedule a personalized 1:1 demo.  

Webinar: Introduction to RFP Plus!

Interested in learning how RFP Plus can enhance your community\’s RFP process? Join us for a live webinar on May 16th at 2:00 PM EST!

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About Pilera

Pilera Software is the premier community management software that has helped thousands of community managers and back-office personnel improve customer service. Request a personalized demo so you can learn how Pilera’s community management suite can increase work efficiency for your company.

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