Maintenance

Drastically reduce response time through a single hub to manage thousands of tickets across all your communities.  Keep your residents informed and improve overall community appeal.

Work order management

Streamline the entire life-cycle of your company’s maintenance process with comprehensive tracking that saves you time.  Built for the property management, HOA, and condo industry, each functionality helps improve efficiency and enhance experience.

Assign tickets to an internal staff or external vendor.

Auto-notify vendors and residents of ticket status. Residents can login to update or review their tickets.

Attach documents, photos, and other files to each ticket.

Auto-generated reports produce vital details including stale work orders that need attention.

Audit tracking provides details on every action performed on a ticket from creation to completion.

Ticket assignment, status updates and comments

Integrate your communication with your daily workflow to streamline operations and organize your tasks.


Portfolio-level dashboard

Robust enough to manage hundreds of communities in a single dashboard, but streamlined so you don’t get overwhelmed with data.

Filter by community, ticket type, assignee, status, category, date ranges, and more to drill down on exactly the information you need.

Generate custom reports on demand through Pilera’s detailed filters to review during staff & committee meetings.

Portfolio level dashboards and reports.

Cross-community search

Save time on minute tasks so you can focus on the bigger maintenance projects for your communities.  Searching resident records across multiple communities and creating new tickets quickly with pre-filled resident information eliminates redundancy.

Powerful cross-community search.  Find owners, tenants, phone numbers, emails, and more.  

Instantly create tickets from the search results.  

Maintenance Cross Community Add Ticket

Vendor management application

Building good relations with vendors is fundamental to the success of your maintenance services.  With Pilera’s robust set of vendor management functionalities, you can manage approvals, compliance, and ultimately, enhance your services more easily across all your communities.

Configure vendors at association and category-level. Vendors will only show in communities or categories they are approved to work in.

Auto-notification and tracking of insurance expiration dates keep your company from facing liability issues.

Quick filtering and searching across all of your vendor data and notes.

Rate vendors.

vendor app

Through Pilera’s enterprise vendor tool, managers can find the right vendor for the job easily to deliver exceptional service to their communities.


An integrated work order and vendor management system

An integrated work order and vendor management system that seamlessly works together helps to ensure that you’re sending the right vendor for the job, for all of your communities.  

Smart vendor search ensures that you assign maintenance jobs to approved vendors only.  

Instantly create tickets from the search results.  

Cross-community search and adding a quick work order ticket.

Schedule a demo today!

Work Orders

❝ The Pilera work order module is absolutely fantastic. From an owner perspective, to be able to globally see what is going on in all of the communities, helps us determine if a manager is overloaded and if we need to stick someone else in for support to make sure the end client gets the service they are looking for from us as a company. ❞

James Phifer President of ACCU Inc.