Greetings! We’re excited to announce the launch of our new Electronic Voting Platform! Through our new voting platform, you can easily create ballots, increase participation rates, and facilitate faster decisions in your community. From user-friendly ballot creation to robust security measures, we’re excited to show you how these advancements can bring a new level of efficiency and engagement to your HOA’s voting practices.
Watch Video: Secure Online Voting
Keep reading as we explore 8 ways Pilera can transform the electronic voting platform for HOAs with our new standout features!
1) Customize the voting experience the way you want
Pilera’s electronic voting platform empowers HOAs to tailor your community’s voting process exactly to your preferences. Whether it’s for surveys, elections, or budget amendments, our platform fits every scenario you might encounter. Additionally, it supports various form elements including descriptions, multiple choice, single choice, and write-in options. These form elements help increase flexibility and engagement in your community’s decision-making process.
2) Eliminate verification hassles
Our strict security measures ensure that only verified community members can participate in the voting, which helps you maintain authenticity and trustworthiness in every vote. Unlike the cumbersome process of traditional paper ballots that require manual verification of each result, our robust online platform handles all the verification automatically.
3) Improve the integrity of your voting process
Enhance the integrity of your community’s voting process with customizable settings tailored to meet your specific needs. Here’s a few options:
- Voting restrictions – Depending on your community’s governing rules, voting might be limited to specific groups. These groups include board members, owners, occupants, or tenants. Pilera’s electronic voting tool is designed to honor these boundaries.
- One vote per unit – Only one vote per unit is cast, ensuring fairness and equality in the decision-making process.
- Hide results – Keep voting results confidential until the ballot is archived. This is particularly useful if your community prefers to reveal results during an annual meeting.
- Secret Ballots – Some states require community associations to conduct Electronic Secret Ballots, such as California recently. Secret Ballots safeguard voter privacy by concealing unit information and individual choices in the voting results and charts. This feature improves security and trust, providing your residents with peace of mind that their votes are private and protected.
4) Easily spread the word about the vote
Making sure that your residents know about the upcoming vote is critical to increasing participation. With Pilera’s secure link feature, you can effortlessly send an email blast to your community with details about the upcoming vote and a direct link to the ballot or survey. Plus, our latest update simplifies resident registration, allowing you to filter for residents who have previously logged in and send them a new welcome message. This feature helps ensure that residents who may not have logged in for a while can cast their vote.
5) Check your progress toward reaching quorum
When setting up the ballot, you have the flexibility to define the number of votes required to achieve a quorum. Throughout the voting process, an indicator will display the current turnout, helping you monitor your progress toward quorum and understand how engaged your community is.
6) Understand outcomes with visual charts and reports
Understanding voting trends and outcomes is important to your community’s decision-making process. Pilera makes this process both clear and visually engaging. Our platform offers a variety of reports and charts designed to help you understand the voting results.
- Reports – Comprehensive reports are available at your fingertips. Choose from a detailed full report, a redacted version, or a report adjusted for percentage of ownership. Additionally, you have the option to download a PDF of all individual vote submissions, perfect for keeping records of the vote.
- Charts – Our system automatically generates charts tailored to your specific questions. If your community utilizes the percentage of ownership feature, you can easily switch views between standard calculations and those adjusted for ownership percentages, ensuring you have all the perspectives you need.
7) Keep track of results viewed with an audit trail
Transparency is essential to maintaining the integrity of your community’s voting process and your residents’ trust. To ensure this, we’ve developed an audit trail feature that records the timeline of when voting results were unsealed and identifies who accessed them and when. This tool not only tracks the initial unsealing but also monitors who viewed the results after, providing you with complete transparency every step of the way.
8) Manage ballots across your portfolio
If you manage several communities that have similar survey or ballot formats and settings, you can share that ballot across multiple communities. This innovative tool saves you time and ensures a uniform voting process across your various communities.
How to sign up for Pilera’s new HOA electronic voting platform
To get access to Pilera’s new HOA electronic voting platform, contact us at sales@pilera.com. If you’d like to learn more about pricing, please check out our PileraVotes page here: www.pilera.com/votes
Ready to increase participation with Pilera’s electronic voting platform for your HOAs?
With Pilera’s self-managed electronic voting platform, you now have the power to create ballots on your schedule. Gone are the days of waiting for ballot designs or results – everything you need is right at your fingertips. Our platform allows you to customize your questions, set your own voting timelines, tweak the voting settings as needed, communicate with residents, and instantly access the results right within Pilera.
About Pilera
Pilera Software has been at the forefront of innovation in community association management technology with its association-focused CRM platform. Focusing on relationships over transactions, Pilera’s CRM helps community association managers and boards optimize communications, streamline operations, and enhance overall resident satisfaction, resulting in stronger, more resilient communities and increased client retention for the management company. If you’d like to learn more about how Pilera can help you build strong community relationships, schedule a 15-minute consultation here.
